Depending on your event, your actually planning process might differ, but one thing, no matter what the event should be constant, always plan ahead. The day before, you should make sure all your contacts are updated and any conformations still outstanding should now be confirmed. You don’t want to be guessing the day of your event what may or may not happen.
The night before, make sure you printout your schedule and timelines. Have a spare copy in case you loose your copy and any additional copies printed for anyone that may be helping you. I know it is a digital age so even is you choose to keep your schedule on your smartphone or tablet, still (I repeat, still) have a print out so you can jot down things as you go and cross out things on your list as you over come them. This way you can physically see what has been accomplished and what still needed to be done.
Even as milestones within your event finish, note how they were carried out and be open to what you can alter about them next time around to make you event better. Take note of those who helped, if any, and try to get those same people back to conquer those positions in the future. Remember, you always want to be improving.
Its ok to delegate, but don’t have too many task floating on around you. This will ensure you remain in control of your event. Small task like, finding tape or pens or even refreshments or showing someone where to be can be passed on. Task you never want to pass on are ones that directly have to do with finances, direct concerns of your client and any questions about your brand and services. You should always personally handle those even if you have to prioritize the demands and take a whole new “day of” to-do list.
Once your day is done, its still not done. Evaluate your progress and note changes and problems if any that you had during the day. Send everyone involved a thank you email or note if not that night the very next day. Everyone from your client to the deliveryman to the sponsors all either donated their time or expertise into making your event a success. The more people feel appreciated, the more they’ll want to help you in the future.
Don’t ever settle for a good event, when it can be a great event!